Elections - electoral register
The electoral register is a record of everyone who lives within the boundaries of the local authority and who is eligible to vote at elections.
The law requires the Electoral Registration Officer to publish two versions of the register:
The FULL register, which lists the names and addresses of everyone registered to vote. Circulation of this version is strictly limited to individuals and organisations listed in the Representation of the People (England and Wales) Regulations 2001. Recipients of the full register may only use it for the purposes specified by the Regulations, which will be for electoral purposes, the prevention and detection of crime, safeguarding national security or checking the identities of individuals who have applied for financial services. It is a criminal offence for any recipient to disclose information from the full register or to put it to any other purpose than that for which they receive it.
The full register is available for public inspection under supervision at the Electoral Services Office, Watford Town Hall, Watford. WD17 3EX between the hours of 9:30am and 4:00pm on normal working days.
The EDITED register, which omits the names and addresses of those electors who have requested on their applications to register that their names be excluded from this version. The law requires that the edited register must be made available for purchase by anyone for a statutory fee. Such recipients are then permitted to use the information for whatever purposes they choose.
All residents eligible to register to vote will have been given an opportunity to have their details included in the register of electors, i.e. through the annual canvass each autumn and additionally have the opportunity to amend their registration details throughout the life of the register. These amendments could be a change of name, i.e. due to marriage, or change of address.
The Electoral Register is compiled in accordance with a statutory timetable. Further information is available at: www.aboutmyvote.co.uk
IF YOU WISH TO WITHHOLD YOUR DETAILS FROM THE EDITED REGISTER (otherwise known as "opt out"), you must apply to do so either:
- On the annual registration form, by clearly ticking the appropriate column every year; or
- At any time, by making a declaration to the Electoral Registration Officer that you require him as the data controller to cease, or not to begin, processing for the purposes of direct marketing your personal data in accordance with section 11 of the Data Protection Act 1998**.
If required a prepared declaration has been set below which should be copied, signed, dated and returned to:
The Electoral Registration Officer, Town Hall, Watford. WD17 3EX
emailed to: email@example.com
** Under section 11 of the Data Protection Act 1998, an individual is entitled to prevent the processing of their personal data for the purpose of direct marketing. “Direct marketing” is defined in the Act as meaning the communication (by whatever means) of any advertising or marketing material which is directed to particular individuals. In relation to this provision, “personal data” means any information which relates to a living individual who can be identified from that data or from any other information which is in the possession of or is likely to come into the possession of the data controller (the Electoral Registration Officer for Watford Borough).
IMPORTANT NOTICE – Commercial Use of the Electoral Register
Normal practice for electors who in previous annual electoral canvass returns had told us they wanted to opt out of the Edited Register was to pre-tick the appropriate column on the annual canvass form. However, in 2013 the Council received independent legal opinion that will prevent us from doing so in the future, unless we receive an individual signed request specifically asking us to opt you out indefinitely.
If you want to opt out of having your details sold on a permanent basis please copy and use the declaration below -
|Processing for Purposes of Direct Marketing - Section 11 of the Data Protection Act 1998
I, (Enter YOUR FULL NAME here)
of (Enter YOUR FULL ADDRESS here)
require that you as Electoral Registration Officer for the Borough of Watford cease or not begin processing for the purpose of direct marketing personal data which I supply to you in respect of the Register of Electors with effect from the date of this request. In doing so and until I notify you in writing to the contrary, I particularly request that my name be withheld from the current and future versions of the Edited Register of Electors and that this choice be specifically marked on any annual registration forms sent to me in the future.
Signed …..…………………………………………………. Dated …………..………........................
Completed requests should be returned to the Electoral Registration Officer as directed above.
How to register to vote: contact the electoral services office to request a registration form on tel: 01923 278369, email us using the address at the bottom of the page or fax: 01923 278366.
Fill in the voter registration form, making sure you sign the declaration and then return it to the electoral services office.
Please click on the links below to access more information on the electoral register.Processing for Purposes of Direct Marketing - Section 11 of the Data Protection Act 1998
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